MAHA Board of Directors Meeting
February 8, 2006
Coates, MN
Attending Officers and Board Members
Brian Feuling, Pat Forehand, Laura Mickelson, Jane Boots, Roberta
Lembke, Sandy Feuling, Lori Neises, Doug Peterson, Teresa
LeFever, Shirley Theede, Jill Frieders
Attending Delegates and Committee Chairpersons: Toni Mari O’Daniel, Larry Hoffman, Ann Benson, Connie Robilliard, Jenna Ball, Anita Grant
Members and Guests: Carole Adams
Excused Absence: Lori Conway, Kim Schultz, Diana Pierce
President Brian Feuling called the meeting to order at 7:00
Approval of Minutes
The minutes of the January7th meeting were presented. Shirley Theede moved to approve the minutes. Jane Boots seconded the motion. The motion passed.
Treasurer Report
Jane Boots presented the Balance Sheet and Profit Loss Statement for the club. Total assets currently stand at $62,296.85. Jill moved that the Board approve the Treasurer’s Report. Doug Peterson seconded. Motion passed.
Board Election
Robin Arbuckle has resigned from the Board. Sandy Feuling made a motion to appoint Lori Neises as the replacement. Jill Frieders seconded. Lori Neises was unanimously appointed to serve the remainder of Robin Arbuckle’s term.
COMMITTEE REPORTS
The Leader
Kim Schultz could not attend. The next LEADER deadline is April
1st. The deadline is firm as the Leader must be printed and
ready for the Expo. In addition to regular information, Kim
would like a spring show recap, WSCA show bill, and a special welcome
for Expo attendees.
Sandy Feuling was thanked for her efforts to pull together the mailing addresses for the Leader publication as AHA is having conversion problems with the conversion to their new computer system.
MAHA Website
Roberta is working on the next web update. She hopes to have
some new photos, information for the Youth page, and articles from
the Leader.
Expo
Diana Pierce was unable to attend. Brian reported that we would have
the new tables and the new chairs with the MAHA logo on them. Brian
also reported that the Sioux Falls show is on the same weekend
as the Expo.
Spring Show
Teresa reported that the show is in excellent shape. We have
eight patrons signed up so far. Teresa reported that there
is a mistake in the Premium Book in regards to the AHA Single Event
Fee; the entry form is correct. Jane Boots will work with Teresa
and Ann to provide refunds to anyone who might overpay. Ann
reported that she has prepared packets for the volunteers that outline
their responsibilities and directions for getting meals
The Board reaffirmed that the show will not provide refunds due to weather-related problems.
Insurance Committee
Laura reported that the applications for both club insurance and
the Spring show have been sent in. If Connie hasn’t
received a renewal application for the Fall show by mid-June, she
should contact Laura.
WSCA Shows
Nancy Seward had volunteered to coordinate the MAHA Open Shows. Brian
asked for two Directors to serve as liaisons to the show. Doug
Peterson and Pat Forehand will serve in this role. Anita Grant
will also continue to assist.
Open Show Championship:
Laura Mickelson reported that the Open Show Championship committee
has made excellent strides in organizing the show. Carole
Adams, a new MAHA member has joined the committee, as has member
Natalie Anderson. They have gotten commitments for sponsorships
for all of the classes and are collecting regional garlands. Dr.
Ken Price has agreed to judge the show.
Fall Show
Connie Robilliard reported no new developments—the show is
on track.
MAHA Youth
Jenna Ball, the new Youth President was introduced by Teresa LeFever. Lizzy
Seward is looking for a location for the youth show, tentatively
scheduled for July 15th and 16th. The Youth are considering
moving the show back to the Rainbow Arena in Northfield.
Youth Directors
Teresa LeFever reported that she has written a letter that will be
sent to the MAHA Youth. The letter will outline the youth
program, a list of activities and an explanation of the High Point
Program. Some of the activities will include sledding, tubing,
and horse-related activities. Teresa reported that the South
East Region, headed by Lori Conway, has already had a Pizza Party.
Welcome Committee
Sandy Feuling reported that because of the difficulties with the
AHA computer system conversion it has been difficult to get access
to the current membership list. Sandy reported that Hesten
Park has volunteered to sponsor coffee and rolls one day at both
the Spring and the Fall Show. Conway Arabians will sponsor
them for the other day at the Spring Show. LeFever Training
Centre will sponsor them the other day at the Fall Show.
Volunteer Committee
Shirley Theede reported no new developments.
Membership
Shirley Theede reported that we have 244 adult members, 58 Youth
and 6 Life members.
Banquet Committee:
Sandy Feuling reported that the Fall annual banquet date is set for December 2nd. The location has not yet been set. Jenna Ball, Youth President and Cassie LeFever will also be involved in planning the banquet.
UNFINISHED BUSINESS
Bylaws
We are set to present the Bylaws to the general membership at the
Spring Fling Show meeting. Jane will bring copies of the
Bylaws. The meeting location at the show will be determined
on Friday at the show. Signs will be posted on the grounds. The
meeting will start one hour after the last class of the evening. Roberta
Lembke will send out a meeting reminder postcard to all members.
NEW BUSINESS
AHA Sponsorship Request
AHA has requested sponsorships for a class at one of the Nationals. The Board discussed and agreed that we would instead prefer to sponsor something for the youth at Nationals.
2006 Budget
Roberta Lembke, Sandy Feuling, and Jane Boots presented the proposed
2006 budget to the Board. The budget proposal calls for
the club to run deficit spending of somewhere between $1000 and
$1500. This assumes a profit of $7200 on the Spring Show
and a $0 profit on the Fall Show. The Youth have not
had the opportunity to do their budget so the deficit is expected
to increase.
Sandy moved to approve the budget as it stands with the expectation that the bottom line will change once the Youth budget is submitted. Doug seconded the motion. Motion passed.
Delegates
Larry asked the Board’s approval to do a report on the USEF
Meeting instead of the AHA Convention, as this would be new information
to the membership. The Board agreed that this was acceptable. Sandy
reported that at next Fall’s General Membership Meeting the
Delegates will be expected to give an oral report at the meeting. Each
Delegate will be given a specific topic to report on so as to keep
this interesting for all members and eliminate repetition.
Region 10 Show
Laura Mickelson reported that she had sent out the class list for
the Region 10 show. Everyone is encouraged to submit his
or her comments.
Jane moved to adjourn the meeting. Pat Forehand seconded. Motion Passed. Meeting adjourned at 8:13.