Board of Directors Meeting
Coates, MN
August 8, 2006
Attending Officers and Board Members
Brian Feuling, Laura Mickelson, Jane Boots, Roberta Lembke, Pat Forehand,
Jill Freiders, Lori Neises, LeFever, Shirley Theede and Lori Conway
Attending Delegates and Committee Chairpersons: Larry Hoffman, Toni Mari O’Daniel, Anita Grant, Connie Robilliard, Ann Benson,
Members and Guests: Katie Mineter-Dykhouse
Excused Absence: Sandy Feuling, Lori Conway
Unexcused Absence: Doug Peterson
President Brian Feuling called the meeting to order at 7:00.
The minutes of the April 11, 2006 meeting were presented. Laura Mickelson moved to approve the minutes. Jane Boots seconded the motion. The motion passed.
Treasurer Report
Jane Boots presented the Profit Loss statement, the Balance Sheet,
and a comparison of the 2005 versus 2006 expenses and income. At
present the club is up $211.55. The current Liabilities and
Equity stands at $61,430.13. Following a discussion about
some of the details relating to the transactions Laura Mickelson
moved to approve the Treasurer’s Report. Shirley Theede
seconded the motion. The motion passed.
Leader:
The board discussed the status of the Leader. Kim Schultz has
resigned as the Editor of the Leader. The board discussed concerns
about the costs of producing the Leader and the fact that we can’t
find a member or members to take over as Editor or as writers.
Laura Mickelson moved that the MAHA Board discontinue the publication of the Leader. Jane Boots seconded. The motion passed.
Web:
Roberta Lembke reported that there has been nothing of substance
posted to the website due to the fact that no one has contributed
anything.
Expo
Diana Pierce could not attend the meeting so no report was given. Brian
Feuling discussed the problems he encountered with the Expo. Brian
reported that one of the stalls we rent and use for our member horses
has been double booked and double paid for. This has most likely
been occurring for the past couple of years. Brian reported
his displeasure that there was not enough MAHA member horses to fill
the stalls and so they were being used as tack rooms.
The most disconcerting issue related to the shared booth in the coliseum. We share this booth with another club. As has been noted in other years the other club took over the booth, including removing MAHA materials. After a discussion of this issue Shirley Theede moved to discontinue the shared arrangement with the booth in the coliseum and instead invest our resources in the stall area. Jane Boots seconded the motion. The motion passed.
Spring Show Recap
Teresa LeFever reported that the 2007 Spring Fling will be held March
23-25. The board discussed the base stall fee increase, as
well as the additional fee that will be placed on all stalls if
we request early arrival. The base price will increase $5
per stall to $75. If we allow early arrivals all stalls will
be assessed an additional $10 fee. The Board discussed the
fee increase in light of the need to make a profit on the show. The
Board recommends that the stall fee be set at $100.
Ann Benson announced that she will not be serving as the Co-chair of the show but will continue to stay involved on the show committee. Ann put together a show manager job description and timeline to help others put on shows.
Laura Mickelson reported that she did not get back any significant changes to the show schedule she distributed early. She will redistribute this again in the fall to get comments.
WSCA Shows
The Youth and the MAHA WSCA Show was cancelled this summer due to
high costs. Pat Forehand announced that she will no longer
be involved in the WSCA show; Anita Grant is unclear if she
will be available. The Board decided to discuss the future
of this show at a later meeting.
Open Show Championship
Jane Boots announced that we have 50 entries to-date. Entries
close on the 11th. Jane reported that entries came from across
the state and Wisconsin. There will be a drawing at the MAHA
booth, although at this time the show committee has not determined
what the prizes will be. Each participant will get a participant
ribbon and a show packet. Laura Mickelson reported that MAHA
received $300 from the
AHA marketing committee.
Laura also recognized Jane for creating a great cover for the WSCA Spotlight magazine.
Fall Show
Connie Robilliard reported that they added 4 trail classes to be
scheduled after the last Championship class. She also reported
that there will be learner judge and one legion award. Entry
deadline is August 18th. Brian asked that Board members
please work to corporate sponsors. He has a form available.
Connie announced that this will be her last show as Chairperson
and that Jane Boots has accepted the job as serving as the show manager
for the ’07 show manager.
Youth:
Toni Marie O’Daniel reported
that wehad 6
delegates at the youth convention. The MAHA Youth was well
presented at the convention. The board discussed helping fund
the youth golf cart parade.
MAHA Youth sponsored a pizza party, treasure hunt and a survey at the Region 10 show. Teresa LeFever reported that 40% of the youth has never looked at the MAHA website.
Toni Mari announced that some MAHA members showed up for the last Youth Judging Team meeting. No MAHA Youth have attended the previous meetings.
Welcome Committee
Brian reported on behalf of Sandy Feuling. We will provide
coffee, donuts, and apple juice at the Fall Show. We will also
provide water and candy.
Volunteer Committee
Shirley Theede reported that she has not been contacted by anyone
needing volunteers.
Membership:
Shirley Theede reported that we have 315 adults, 6 life, 88 youth
members.
Banquet Committee:
Brian Feuling reported on behalf of Sandy Feuling. The annual
meeting and banquet is scheduled for December 2nd at Flaherty’s
Bowl.
Delegate Report:
Based on our June 30th membership count MAHA can send 7 delegates
to convention. Convention is 15 through the 19th. Brian
Feuling, Lori Neises, and Jane Boots are down as alternates. Laura
recommended that people sign up for their committee work. The
forms are on-line. Laura reported on some of the committee
work.
Nominations and Elections Committee
Lori Neises reported that she has possibly 3 new people who might
consider running for the board. Two of the current members
up for election will either not run again or have not committed.
Dressage Committee
Jill Freiders reported that she would like to develop a plan to have
MAHA sponsor an Open dressage show in October ’08. She
also expressed interest in coordinating a MAHA member show at a
farm in Rochester. Brian requested that Jill develop a proposal
to present at the January board meeting.
Sport Horse Classes
Laura Mickelson reported that there had been some negative feedback
regarding the potential Sport horse judge she had contacted to
potentially judge at the Spring Fling. The board discussed
the issues and costs associated with having to bring in a judge
for a limited number of classes. The board agreed that if
we have Sport Horse classes we will need to locate a new judge. Jill
moved that we add sport horse classes to the Spring Fling show
if the cost is $400 (approximately). Laura M seconded. Motion
passed.
Resolutions
Laura Mickelson brought up issues and concerns on three resolutions
that will be discussed at the Convention.
Halter Classes: The halters horses would be judged on the trot in, walk, the pre-standup, with no final standup. The show has the option of judging all at once or one at a time. The judges would have to use a scoring card.
Shoes: Lori Conway is working to bring a modification to the shoeing regulation to the convention to correct a problem with aluminum and plastic shoes (they don’t fit in the gauge).
Conflict of Interest Rule: It was reported that there is movement to have the conflict of interest length changed from 90 days to 30 days.
The board also discussed a MAHA resolution which would ban the announcement of the pedigree and owner (identifying information) about halters/breeding horses before the cards have been submitted. Pat Forehand motioned that we bring forward a resolution to ban the announcement of the pedigree and owner (identifying information) prior to the submission of the judge’s cards. Lori Neises seconded. Motion carried. Laura will write up and send out the resolution text to the board.
New Business
Traveling Trophy: MAHA member Betty Pollitt had a trophy made
up as a traveling trophy in honor of her horse Gamaar’s Finyl
Edition. The trophy would be awarded at the MAHA Banquet to
the MAHA Arabian horse with the highest cumulative score in Country
English Open Amateur, Show hack, Show hack Open, mounted native costume
for the year. The award will be made at the banquet. Jill
Freiders has agreed to handle this project.
Laura Mickelson motioned to adjourn the meeting. Shirley Theede seconded. Motion passed. The meeting adjourned at 9:05.