Board of Directors Meeting
Black Stallion Restaurant, Hampton
June 4, 2007
Attending Officers and Board Members:
Brian Feuling, Laura Mickelson, Jane Boots, Roberta Lembke, Teresa
LeFever, Jill Frieders, Shirley Theede, Hillary Hoffman, Kerry Murray,
Jane Boots,
Attending Delegates and Committee Chairpersons:
Ann
Benson, Toni Mari O’Daniel, Anita Grant
MAHA Members and Guests: Mike Theede
Absent: Lori Conway, Kevin Price, Tom Fisher
President Brian Feuling called the meeting to order at 7:02PM.
President Report
No report.
Secretary Report
The minutes from the March 5, 2007 meeting were presented for approval. Shirley Theede motioned to approve the minutes of March 5, 2007. Hillary seconded the motion. Motion passed.
Treasurer’s Report
Jane Boots, Treasurer reported that the MAHA’s balance sheet stands at $65,066.59, including $2,165.93 in fixed assets. Expenses to-date for the year stand at $50,576.89. Income stands at $54,492.45. Jane expects that the net income for the Spring Fling will be up over last year by $350. Laura Mickelson made a motion to approve the Treasurer’s report. Jill Frieders seconded the motion. Motion passed.
Website and Express
Roberta Lembke reported that the next MAHA Express will be published in July. She requested articles on the Arabian Open Shows Championship/Open Show, the Expo summary, the Annual Banquet and any information that might be of interest to the membership.
Insurance
Laura Mickelson reported that she has to submit the Fall Show insurance in mid July.
Expo
Diana Pierce submitted a written report on the Expo.
Spring Show 2008
The dates for the 2008 show are March 28-30. The Winona facility is offering us a two or three year contract with flexibility for the dates. The board discussed the issue that Glenwood (MN) and the State Fairgrounds are going to put up new horse show facilities. Teresa LeFever will negotiate with Winona the option of signing a two year contract for the spring show that includes an option for the third year.
Teresa LeFever reported that one of the biggest stresses was finding volunteers. Shirley Theede stressed that she can and will do calling.
WSCA
Laura Mickelson presented a copy of the WSCA spotlight. Laura reported that no one has signed up for the Queen.
Arabian Open Shows Championship
David Boggs is judging the Open show. Linda Hagen Kvanbeck is judging the open classes. Anita Grant and Natalie Anderson are making the garlands.
MAHA Youth
Brian Feuling reported that Irene Simonson is collecting checks for the Youth High Point. Program. The youth have not expressed any interest in putting together an Arabian Celebration and/or meetings. Hillary Hoffman asked that perhaps the youth get involved in the Black Stallion Literacy program. The board discussed sponsoring a youth trail ride.
A question was raised about how the youth delegates are selected. Adam Richart and Joan Rose handle the Region 10 Youth delegate program and are involved in the decision making process. The board discussed that the Youth parents paid for decorating the golf cart at last years show. The board agreed that the Youth can use their own funds for youth national delegates or golf carts.
Fall Show
Jane Boots booked the Quality Inn as the show hotel. To keep costs to a minimum Jane is counting old ribbons and is considering giving chocolate instead of trophies. The board discussed the call from the NSH folks about having their futurity classes at our show. The board agreed that there is not time to consider this for the 2007 show. MAHA would have to add the show as a NSH Level C rating and would have to send out a mailing. The board agreed that we would consider doing this for 2008.
Welcome Committee
Hesten Park volunteered to sponsor rolls and coffee for one day at the fall show.
Memberships
Shirley Theede, Membership Coordinator, reported that we have 272 adults, 6 life, 75 youth.
Annual Banquet
The annual banquet is set for November 10th at Dave and Busters in Maple Grove. Hillary will be meeting with the Events Coordinator of Dave and Busters to begin nailing down the details.
Black Horse Literary Program
Hillary Hoffman reported that Kara is continuing to contact schools and has signed another 2 or 3 schools.
Gamaar Fynal Edition Traveling Trophy.
Jill Frieders reported that no one has signed up for the program.
Media Policy
Brian Feuling presented a draft of a potential media policy. The policy outlined how MAHA handles materials and information made public to the MAHA members or the general public. After a brief discussion Laura Mickelson motioned to approve the Media policy. Hillary Hoffman seconded. Motion passed.
Financial Policy
Brian Feuling presented a draft of a potential financial management policy. The Board agreed that in general the policy statement was good and, in fact, documented most of the current policies. The board agreed that the document required three changes, a typographical error in section 6.4 (experience changed to expenses), deletion of the second exception in section 10.2 and removal of item 10.4. With those changes, Laura Mickelson motion to approve the financial management policy. Shirley Theede second. Motion passed.
Corporate Sponsorship
Brian Feuling encouraged the board to each find corporate sponsors for our events. Brian will send to everyone the sponsorship form he developed for this purpose.
Meeting Dates:
August 6th 7:00 Black Stallion in Hampton.
Shirley Theede motioned to adjourn the meeting. Jane Boots seconded. Motion approved and the meeting adjourned at 9:05.