Board of Directors Meeting
Toni Marie O’Daniel Home, Inver Grove Height, MN
January 5, 2008
Attending Officers and Board Members
Brian Feuling, Laura Mickelson, Roberta Lembke, Jill Frieders, Ann
Benson, , Lori Conway, Anita Grant, Hillary Hoffman, Teresa LeFever, Toni
Marie O’Daniels, Kevin Price,
Attending Delegates and Committee Chairpersons:
Excused Absence: Georgine Holasek
President Brian Feuling called the meeting to order at 10.30AM.
Secretary Report
The minutes from the August 13, 2007 meeting were presented for approval. Toni Marie O’Daniel motioned to approve the minutes. Laura Mickelson seconded the motion. Motion passed. The minutes from the November 10, 2007 meeting were presented for approval. Laura Mickelson motioned to approve the minutes. Hillary Hoffman seconded the motion. Motion passed.
Treasurer’s Report
President Brian Feuling reported that the MAHA treasury information had not yet been passed on from former Treasurer Jane Boots to the new Treasurer, Jill Frieders. Brian has updated the information on the AHA website. Roberta Lembke, Secretary will update the VISI account. The board discussed the need for the Treasurer to have a MAHA owned laptop. Lori Conway motioned that MAHA should buy a laptop that can be used by the Treasurer, be used for Powerpoint presentations at banquets and other MAHA uses. Hillary Hoffman seconded the motion. Jill Frieders will investigate the possible purchase of a laptop.
Delegate Election
Ann Benson brought forward the idea that the MAHA President should attend the AHA convention. At convention Ann noticed that many other presidents attended. Laura recommended that we adopt a standing rule that the President should be automatically elected to the convention if he or she wishes to run for a delegate position. Ann Benson made a motion that if the President chooses to run for a delegate position the President will automatically be appointed as a delegate. Laura Mickelson seconded the motion. Motion approved.
Website and Express
Roberta Lembke reported that she hopes to publish the MAHA Express
by the end of January. The board discussed possible articles and
the list included:
Delegate Reports
Spring show announcement
Silent auction—request for donations
Spring Meeting announcement
USEF article
Co-Chair for the Expo
Professional Horseman’s Awards (Lori will get article to Roberta)
Winter activities
Insurance
Laura Mickelson reported that the horse show insurance per day has risen from $139 daily to $150. Laura will submit the insurance for the spring show. The fall show payment will be sent out in July. Club liability insurance has not increased in price.
Expo
Brian Feuling reported on behalf of Diana Pierce. MAHA will have the same stalls that we have had for the past few years (315-324). MAHA will pay for 9, while the Strands will pay for one. The Expo has increased stalling pricing by $25 per stall. Laura Mickelson agreed to talk with Region 10 to try to get an additional $300 to cover the increase in stall pricing. The stalls for stallions will move to the commercial rate of $175. Diana reported that this might be problematic as in the past we have had one stallion that represented MAHA. The Board agreed that we would cover the additional cost for a stallion stall.
The Expo owes MAHA $500 from an overcharge dated back to 2003. The Board agreed that we should short-pay the Expo bill by $500. Brian Feuling made note that MAHA also needs to reimburse Diana for a 20” LCD TV with a DVD player she purchased for last year’s Expo. The Expo ad price did not increase. Diana informed Brian that the ad from last year just needs to be updated with new information. The ad must be placed by March 10th. Brian reported that he will do an inventory of our stall fronts as Diana believes we are short 6 fronts. The Board agreed that if we need the stall fronts that Brian should proceed to order them.
Diana also reported that this will be her last year chairing the event. The Board requested that an article go out in the Express requesting a volunteer. The Board had a couple of ideas on folks to contact. Lori and Hillary will contact these folks and try to get someone lined up.
MN Horse Council
No report.
Spring Show 2008
Teresa LeFever, Co-Chair reported that the premium book will be at the printer next week. Concord Printing already has the information for the mailing labels. The show needs volunteers to serve as ringmaster, help with ribbons, and help with the coffee and donuts. The board agreed that Lori Conway should design a tiny center ring so that the judges have a small sitting area. Teresa also announced that Lori Conway will do a halter clinic before the halter classes but after the sport horses. Kim Holding will be the steward.
The Board discussed the variety of items the announcer needs to announce between sessions and during the show. The board agreed that we need to write a script that the announcer can follow. No decision was made on who should write the script.
WSCA
Laura Mickelson stated that the August cover of the WSCA Spotlight is available for the price of $150. The Board agreed that we should buy the cover. Laura will make the arrangements.
Arabian Open Shows Championship
Laura Mickelson reported that we have to switch the fall dates. Laura Mickelson is checking into possible dates. The board discussed the merits of having the judge give feedback to the exhibitors. The Board came to the conclusion that individual feedback is preferred and encouraged.
WSCA Delegate Report
No report.
MAHA Youth
The Youth President was not available to attend the meeting. Kevin Price was asked to request that Ken Price send the judging team information and schedule to Roberta Lembke for posting in the Express.
Fall Show
Pam Zimmerman has been hired to judge the show. The show has added academy classes, junior reining classes and additional ATR classes for a total of 20 new classes. The show will start one hour earlier to help accommodate the additional classes.
Banquet
The board thanked Hillary Hoffman for her work on the banquet. Hillary will be responsible for the 2008 banquet. Hillary reported on her experience at the Tri State Show and recommended that we consider giving out more awards at the banquet (similar to Tri-State) to encourage people to attend the banquet.
Volunteer Committee
No report.
Memberships
Brian Feuling reported that Shirley Theede has agreed to do the membership coordinator. Brian reported that 216 members had renewed. We have 1, 3 year membership, 7 lifetime, and 76 youth.
Region 10 Delegate Report
The next Region 10 meeting is set for January 20th.
Gamaar Finyl Edition Report
Jill reported that no one entered the program. This year the program will be opened up to any country, show hack, or costume horse to try to encourage entries.
Volunteer Committee
The board agreed to disband the volunteer committee and instead would use mass e-mails and the MAHA Express to find volunteers.
Welcome Committee
The Board discussed the Welcome Committee. This committee was possible only through the work of Shirley Theede and Sandy Fueling. Without their work, the committee is not possible because we don’t have any volunteers. The Board agreed that perhaps the show committees need to assume the responsibility for the coffee, donuts, and candies and water. In the past this was a show responsibility. The board also agreed that we should buy the equipment Shirley used for the shows’ coffee set up or at least ask Shirley to help us order/get the items that we need.
New Business
2008 Budget
The Board was informed that we will set the 2008 budget at our next meeting. Everyone needs to submit their budget estimates to Jill Frieders prior to the meeting.
2008 Meeting Dates
We will try to schedule our meetings for the 2nd Monday at 7PM at the
Black Stallion in Hampton.
March 10
April 12, 1:00, tours at 2:00
May 12
August 11
October 6
November 8 or 15
Topics for Future meetings
May – talk about possible resolutions.
August– Directors awards
2008 Spring Meeting
Hillary will help coordinate the general membership meeting. We will provide light refreshments and snacks.
Sunshine Policy
The Board discussed the Sunshine policy but did not come to any agreement as to whether or not we should abolish the practice. The Board did agree that the cost should never exceed $100 and that the Treasurer should be responsible for ordering/buying the gift.
Arabian Horse Foundation Pledge
The Delegates reported that they tentatively made a $500 donation to the Arabian Horse Foundation at convention. Laura Mickelson reported that every other club committed to a donation and the delegates felt obligated to follow suit. Kevin Price made a motion that MAHA make a $500 donation to the research fund. Hillary Hoffman seconded the motion. Motion passed.
Laura Mickelson made a motion to adjourn the meeting. Lori Conway seconded the motion. Motion passed. The meeting adjourned at 1:00PM.