Board of Directors Meeting
Black Stallion
August 11, 2008
Attending Officers and Board Members
Brian Feuling, Laura Mickelson, Roberta Lembke, Ann Benson, Lori Conway,
Jill Frieders, Anita Grant, Georgine Holasek, Teresa LeFever, Toni Marie
O’Daniel
Attending Delegates and Committee Chairpersons:
Excused Absence: Hillary Hoffman
Unexcused Absence:
President Brian Feuling called the meeting to order at 7:00PM
Secretary Report
The minutes from the May 10, 2008 were presented to the Board. Laura Mickelson motioned to approve the minutes. Toni O’Daniel seconded the motion. Motion approved. The minutes from the April 12, 2008 meeting were presented for approval. Laura Mickelson motioned to approve the minutes. Ann Benson seconded the motion. Motion passed.
Treasurers Report
Jill Frieders presented the Profit Loss Statement, the Balance Sheet, the Profit and Loss versus Actuals, and financial reports on the Spring Fling Horse Show. Jill also provided the Board with a report generated by Mary Tronson, Show Secretary. The books for the show are not closed, but it does appear that the show may have come in with a slight loss.
Jill continues to simplify the Chart of Accounts. She is also working to move all funds to a CD with Wells Fargo to consolidate our banking.
Laura Mickelson moved that we approve the Treasurer’s Report. Toni Marie O’Daniel seconded. Motion passed.
Insurance
Laura Mickelson paid the insurance for the Fall Show. Laura announced that McNamara sent a bill for the dishonesty bond insurance and the Board recommended that it be paid.
2009 Expo Report
The Board discussed the Chair vacancy for the 2009 Expo. So far no one has expressed interest in coordinating the event. Georgine Holasek will be contacting a MAHA member who may be interested in helping; Anita Grant agreed to assist the new Expo chair when named.
Horse Council
Miriam McGurran submitted a report to Brian Feuling on the recent MN Horse Council meeting. Miriam reported that the MN Horse Council is working to inform and persuade Minnesota county assessors that equine properties of 10 acres or greater should remain classified as agricultural and not be reclassified as commercial. Miriam believes it is important for MAHA to inform our members about the MN Horse Council and their work to support equine related activities in the state.
Anita Grant reported that the she is pulling together information to submit Mary Taylor as the MN Horse Council’s Horse Person of the year. The board is supportive of this effort.
2009 Spring Show
Teresa LeFever reported that a number of folks have asked about having jackpot classes for adults at next year’s spring show. Exhibitors would like to see a jackpot classes for the 18+ amateur western and hunt classes for both pure and half Arabians. The Board agreed that MAHA will contribute $100 for the jackpot classes. The Board discussed the diminishing number of horses entered in the halter classes. The Board agreed to continue to offer halter classes but we will limit the number of classes. The Board also recommended that we add adult walk trot classes; the participants will not be able to ride in any canter classes.
WSCA/AOSC
Laura Mickelson reported that everything is set for the WSCA/AOSC show. The club will be advertised on the cover of the WSCA Spotlight Magazine. The show bill ran in the July and August issues. Brian Feuling reported that there are only a few classes without sponsors and he requested that all Board members try to find a sponsor for at least one class.
MAHA Youth
Irene Simonson submitted the Youth report to Brian Feuling. The Youth High Point program was canceled due to lack of interest. Irene is stepping down from this role; Teresa LeFever agreed to take over the program.
Teresa LeFever reported that the Region 10 Golf Cart at Youth Nationals was a huge hit. She reported that they had the most participants of any club for this event. AHA acknowledged that MAHA had sponsored the Guitar Hero and the T-Shirts.
Fall Show
Jane Boots submitted her report to Brian Feuling. Jane needs volunteers for coffee set up, managing the gate on Saturday night, an adult to help the kids with ribbons, and a ringmaster. There will be no photographer at the show. Jane has committed to managing the 2009 show but asked that we find an understudy to take over the show in 2010. The show dates for 2009 are September 12-13 and September 11-12 in 2011.
Brian Feuling thanked Conway Arabians for sponsoring the stick horses for the Stick Horse class.
Ann Benson recommends that we go back to having two premium books instead of having one for both shows. The Board discussed the high costs of producing two books. The Board discussed the fact that the cost savings may outweigh the few that are thrown out. The Board discussed ways to format the cover to draw attention to the fact that the premium book is for both shows and not just one.
Lori Conway recommended that we let the judge provide oral reasons for the placing on select classes. The Board agreed to pilot this concept at the 2009 MAHA Fall Classic. Teresa LeFever will inform Jane Boots that she should contact Pam to see if she is receptive to provide oral reasoning for select classes.
MAHA Banquet
Hillary Hoffman submitted a report to Brian Feuling. The Fall Banquet is November 8, 5PM at the Chart House in Lakeville. Cocktail hour starts at 5PM, dinner at 7PM, and the meeting and awards announcement at 8PM. Hillary has not yet determined the menu. She would like to expand the number of awards we present in a fashion similar to the Tri State Banquet. Hillary also asked the Board to try to get gift donations for the banquet.
Membership
Shirley Theede submitted her report to Brian Feuling. MAHA has 264 adult members, 76 youth, one 3-year membership and 8 Lifetime members. This means that MAHA can send six delegates to convention this year.
Black Stallion Literacy Project
No report.
Gamaar’s Final Edition Traveling Trophy
Because we have had no interest in the Trophy the trophy will be returned to the sponsor.
Delegate Report
Laura Mickelson reported that MAHA is sending 6 delegates to AHA Convention. The Board discussed compensating each delegate $750 to help cover expenses. The Board also discussed that the youth delegates should be compensated $150 to help defray their expenses at the Youth Convention. Jill Frieders motioned that the Board approve compensating the Delegates $750 to attend the 2008 convention and that we compensate the youth $150 for their participation in the 2008 Youth convention. Delegates will not be paid until they have submitted their convention report. Toni Marie O’Daniel seconded the motion. Motion passed. Laura provided the Board with an overview of possible agenda items that might be brought forward to the delegates.
Bylaw Changes
The Board reviewed the Bylaw changes as drafted by Laura Mickelson. These changes would be brought forward to the general membership for a vote at the November Banquet. Teresa LeFever motioned that the MAHA Board supports the drafted changes and that we bring the Bylaw changes to the general member for approval. Lori Conway seconded. The motion passed.
Ann Benson motioned to adjourn the meeting. Roberta Lembke seconded. Motion passed and the meeting was adjourned at 9:00PM.